Effective date: 1 August, 2024
Privacy Statement for Collaboration for Evidence Synthesis
We are committed to protecting the privacy of individuals who interact with our research activities, including research participants, clients, collaborators, website visitors, and employees. This Privacy Statement explains how we collect, use, and share personal information, and outlines your rights regarding your data. We are committed to complying with Digital Personal Data Protection Act, 2023 (DPDPA).
1. Information We Collect
We collect different types of information depending on the nature of your interaction with us. This may include:
- Personal Information: This may include your name, contact information (email address, phone number, postal address), demographic information (age, gender, location), professional information (job title, affiliation) and any other information you provide to us. The specific personal information we collect will depend on the research project or service you are involved in.
- Sensitive Information: In some cases, we may collect sensitive information, such as health information, racial or ethnic origin, religious beliefs, or sexual orientation. We will only collect sensitive information with your explicit consent and will handle it with extra care, using appropriate safeguards.
- Usage Information: When you visit our website or interact with our online platforms, we may collect information about your usage, such as your IP address, browser type, pages visited, referring website, and time spent on our site.
- Cookies and Similar Technologies: We may use cookies and similar technologies (e.g., web beacons, pixels) to collect information about your online activity and personalize your experience. You can control cookies through your browser settings.
2. How We Use Your Information
We may use your information for the following purposes:
- Communicating with You: We may use your contact information to communicate with you about research studies, project updates, invitations to participate in research, or other relevant information related to our work.
- Improving Our Services: We may use your feedback and usage data to improve our research methodologies, website, and other services.
- Administrative Purposes: We may use your information for administrative purposes, such as managing grants, contracts, and human resources.
- Legal Compliance: We may use your information to comply with applicable laws and regulations.
3. How We Share Your Information
We may share your information with the following parties:
- Research Partners and Collaborators: We may share your information with collaborators, sponsors, or other organizations involved in the research project. We will ensure that these partners are also committed to protecting your privacy and have appropriate data sharing agreements in place.
- Service Providers: We may share your information with third-party service providers who assist us with data processing, analysis, IT services, or other services. We will have contracts in place with these providers to ensure the confidentiality and security of your information.
- Legal Authorities: We may disclose your information to legal authorities if required by law or legal process, or to protect our legal rights.
4. Data Security
We take reasonable measures to protect your information from unauthorized access, use, or disclosure. These measures include access controls, secure storage, and staff training. However, no data transmission over the internet or electronic storage method is 100% secure.
5. Data Retention
We will retain your information for as long as necessary to fulfill the purposes for which it was collected, or as required by law or ethical guidelines. The retention period may vary depending on the type of information and the specific research project.
6. Your Rights
You may have certain rights regarding your personal information, depending on applicable law. These rights may include:
- Access: You may have the right to access the personal information we hold about you.
- Rectification: You may have the right to correct any inaccuracies in your personal information.
- Erasure (“Right to be Forgotten”): In certain circumstances, you may have the right to request that we delete your personal information.
- Restriction of Processing: You may have the right to restrict the processing of your personal information.
- Data Portability: You may have the right to receive your personal information in a structured, commonly used, and machine-readable format.
- Objection: You may have the right to object to the processing of your personal information.
- Complaint: You may have the right to lodge a complaint with a data protection authority.
To exercise these rights, please contact us at info@evidcollab.com. We will respond to your request within a reasonable timeframe and in accordance with applicable law.
7. Children’s Privacy
Our services are not intended for children under the age of 18. We do not knowingly collect personal information from children under this age. If you become aware that a child has provided us with personal information, please contact us.
8. Changes to this Privacy Statement
We may update this Privacy Statement from time to time. We will post any changes on our website and notify you as required by law.
9. Contact Us
If you have any questions about this Privacy Statement, please contact us at: info@evidcollab.com.
10. Governing Law
This Privacy Statement is governed by the laws of the state of Goa, India.